Job Description: Office Assistant

Salary

Definition

Under the direction of an assigned Supervisor, perform a variety of clerical duties involving typing, filing and maintaining records or reports, in support of an assigned school or district office.

Examples of Duties

Type letters, memoranda, bulletins, reports, schedules, certificates, awards, lists, charts, forms or other materials from straight copy, rough draft, notes or verbal instructions. Assure the timely duplication and distribution of a variety of records, reports and other materials as directed. Maintain a variety of logs, records and files related to assigned office; sort, classify and file materials in alpha, numeric or other established sequence. Distribute various forms and provide information and assistance to students, the public and staff in an accurate and timely manner. Perform receptionist duties and answer telephones; take and relay messages; greet students and the public and provide routine information; direct inquiries to the appropriate person or office; make telephone calls to request, provide or verify information as directed. Operate a variety of office equipment including a typewriter, calculator and copier; operate computer equipment to enter and retrieve data, maintain records and generate reports as assigned. Sort and distribute incoming U.S. and district mail. Provide translations in meetings and for students, staff, parents and others as assigned by the position; translate notes, letters and other materials as requested. Maintain supply and material inventory of assigned area as required; order, receive and distribute materials, equipment and supplies as directed. Assist with attendance-related activities or various office projects as requested. Assist with a variety of library activities including processing, shelving and mending books and other related materials as assigned. Perform related duties as assigned.

Employment Standards

Education and Experience: Any combination equivalent to graduation from high school and one year of clerical experience.

Knowledge and Abilities

Knowledge of modern office practices, procedures and equipment; record-keeping techniques; correct English usage, grammar, spelling, punctuation and vocabulary; telephone techniques and etiquette; interpersonal skills using tact, patience and courtesy; correct oral and written usage of English and a designated second language as appropriate to the position. Ability to perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a school or district office; understand and follow oral and written directions; operate a variety of office equipment including copier, facsimile and typewriter; operate a computer terminal to enter data, maintain records and generate reports; meet schedules and time lines; maintain records and prepare reports; answer telephones and greet the public courteously; communicate effectively both orally and in writing; establish and maintain cooperative and effective working relationships with others; type at 35 words net per minute from clear copy (verification of typing required with application).

WORKING CONDITIONS:

Physical Abilities: Hearing and speaking to exchange information in person or on the telephone; dexterity of hands and fingers to operate a computer keyboard; seeing to read a variety of materials. Bending at the waist, kneeling or crouching to store or retrieve materials; sitting or standing for extended periods of time.